Introduction

In the last couple of lessons we have looked at Office 365 and some of the apps that come with it, such as Word, One Drive and Forms, what can you remember about OneDrive? How do we get to it? What can it do? How do you add a file to it? How do you share something? What should you be careful of when sharing? Where in OneDrive do you find things that people share with you?

We worked collaboratively with a partner to start a story. We worked on the same online document as a partner, we didn’t need to email it to each other. In our last lesson we used Forms to create an online questionnaire to collect some data about our classmates. 

In this lesson we're going to use the data we collected as the content when we create another type of collaborative document, a presentation. We will use Powerpoint to do this.

 

Create your Slides

Put the students back into their pairs from the previous lesson. Ask them to log into to their Office 365 account. Ask them to number themselves 1 and 2. Number 1s only should open Powerpoint.

 

 

 

Then create a new blank presentation.

 

 

When the document opens, they should give it a title by clicking on 'presentation' at the top of the screen.

 

 

Then add their title and names.

 

 

 

Share your slides

Then partner 1 should share their presentation with with partner 2 and you, the teacher, in the same way as described in previous lessons. Click share and add email addresses.

 

 

They are going to create a short presentation with their partner reporting back what they found out from their questionnaire in the last lesson. 

Show some of the basic tools lin the Home menu, like adding a slide and the choice of page layouts.

 

 

The formatting tools (show up when you are in a text box)

 

Then, from the Insert menu, adding extra text boxes, images from their computer, shapes or lines.

 

 

The Pictures tool gives great options for adding images. You can upload an image from your computer, from your OneDrive or search the stock images and and images from Bing pictures without leaving Powerpoint. 

 

 

When you do a Bing pictures search you get the option to limit your search to Creative Commons (CC) images with a tick box. Ask what does this mean? Remind the students that these are images on the web that people have given permission to be used by other people, for free. So we should respect this and stick to CC images in our work.

 

 

 

Collaborating on Slides

Both students should work together on the slides on different computers. What key things do we need to remember when we’re working on a collaborative document with someone else?  Remind them to stick to working on different slides and to respect each others work. They should not remove or change anyone's work without their permission. This is about working well together as a team.

 

They should create a title slide and then a slide for each question they asked. Each slide needs a title to show what it's about and a sentence to explain what they found. They might also add an image to illustrate the category or findings, or even the graph of results from their Form.

If they open the Form from last week and go to the Responses tab and find the correct graph. Then press the print screen key on their keyboard. This will save an image of the screen to the computer's clipboard.

 

 

Then return to Powerpoint and paste the saved screenshot onto the slide by pressing Ctrl +V together on the keyboard.

It may appear too big, and also showing more than the graph that is needed for the slide.

 

 

So right-click the image that has been pasted into Powerpoint, and choose Crop.

 

 

Then use the black corner handles to trim down the area of the screen that is shown in the image.

 

 

To something like this.

 

 

Click to the side of the image to save the crop. Then use the white corner handles to resize the image and drag it from the middle to position it on the slide.

 

 

 

The students should take two questions (and slides) each and whoever finishes those first can add the title slide at the beginning. 

 

Plenary

Ask some volunteers to share their slides briefly, explaining what they found. Ask did you work well together? Did you split up the workload well? Did you find using the collaborative tools easy in Powerpoint? Why/why not? Would it have been easier with more people working on the same presentation?